👩💼 Job Title: EXECUTIVE ASSISTANT
KILONEWTONS, a leader in engineering and infrastructure innovation, is seeking a highly organized and proactive Executive Assistant to support our senior leadership team in California, USA. If you’re a master of multitasking, discretion, and time management, this role is your perfect fit. 🌟
📍 Location: California, USA
🏢 Company: KILONEWTONS
🌐 Website: www.kilonewtons.com
🕒 Experience Required: Minimum 5 Years
📅 Employment Type: Full-Time
🛠️ Key Responsibilities
- 🗓️ Manage calendars, appointments, and daily schedules for executives
- 📧 Handle professional communication including emails, calls, and follow-ups
- 📝 Prepare reports, presentations, and meeting notes with attention to detail
- 🌍 Coordinate national and international travel, accommodation, and itineraries
- 📋 Assist in organizing internal and external meetings, events, and conferences
- 🔐 Maintain confidentiality and handle sensitive information with discretion
- 📁 Organize and maintain digital and physical filing systems
- 🤝 Act as the point of contact between executives, clients, and internal teams
- 🚀 Support ad-hoc projects, conduct research, and manage executive tasks efficiently
🧰 Required Skills & Software Proficiency
- ✅ Expert in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- ✅ Proficient with Google Workspace and calendar tools
- ✅ Knowledge of tools like Trello, Asana, Slack, Zoom, and Notion
- ✅ Strong organizational and multitasking skills
- ✅ Excellent written and verbal communication skills
- ✅ Ability to work independently and handle pressure with professionalism
- ✅ High attention to detail and problem-solving capabilities
- ✅ Time management guru with a proactive mindset
🎓 Minimum Qualifications
- Bachelor’s Degree in Business Administration, Communications, or a related field
- 5+ years of experience in an executive or administrative assistant role
- Experience in a fast-paced, high-level support environment
- Proven ability to handle confidential information with integrity
- Excellent interpersonal and organizational abilities
🌟 Why Work at KILONEWTONS?
At KILONEWTONS, we design more than structures, we design progress. As an Executive Assistant, you’ll be an essential part of our leadership success, helping drive day-to-day efficiency at the top level. Join a company where innovation, excellence, and trust define everything we do. 🏗️🌍
📩 How to Apply
Apply directly via: www.kilonewtons.com/careers
🛑 Only qualified candidates with relevant experience will be contacted.