DOCUMENT CONTROLLER

Job Title : DOCUMENT CONTROLLER 📁

🌟 Role Overview

KILONEWTONS is seeking a meticulous, organized, and highly experienced DOCUMENT CONTROLLER with 5 years of professional expertise to manage, organize, and safeguard critical project documentation, technical submittals, and engineering records at our regional hub in ABU DHABI. In this vital role, you will act as the central information hub for all incoming and outgoing technical data, ensuring strict version control, compliance with quality management systems, and seamless document distribution across our industrial and construction projects. If you have a sharp eye for detail and a passion for information management, structure your career with KILONEWTONS! 🗂️

📋 Key Responsibilities

  • Document Management & Control: Establish, maintain, and oversee the Electronic Document Management System (EDMS) and physical filing archives for all project deliverables, drawings, and correspondence. 🖥️
  • Transmittal & Submittal Processing: Coordinate the systematic logging, tracking, review cycle, and distribution of engineering transmittals, shop drawings, RFIs, and vendor documents. 📝
  • Version Control & Quality Assurance: Ensure all technical documents adhere to KILONEWTONS quality standards, maintaining accurate revision histories, metadata tagging, and archival protocols. 🔍
  • Compliance & Audit Readiness: Prepare and organize comprehensive document packages for internal and external quality audits, ensuring compliance with ISO standards and contractual requirements. 🛡️
  • Cross-Functional Communication: Act as the primary liaison between civil engineers, project managers, contractors, and clients across www.kilonewtons.com to resolve documentation queries promptly. 🤝
  • Reporting & Progress Tracking: Generate routine status reports on pending approvals, submittal logs, and document turnaround times for executive leadership and project stakeholders. 📊

🛠️ Required Qualifications & Skills

  • Experience: Minimum of 5 years of dedicated document control experience within the construction, engineering, oil & gas, or heavy industrial sector (UAE/GCC experience is a strong plus). ⏳
  • Education: Bachelor’s Degree in Business Administration, Information Management, Library Science, Civil Engineering, or a related field. 🎓
  • Software Proficiency:
    • Advanced mastery of Electronic Document Management Systems (EDMS) and collaboration platforms (such as Aconex, Asite, ProjectWise, or SharePoint). 💻
    • Expert-level command of Microsoft Office Suite (Excel, Word, Outlook, and PDF management tools like Bluebeam or Adobe Acrobat Pro). 📊
    • Familiarity with content management dashboards and digital asset workflows via WordPress and enterprise portals. 🌐
  • Technical & Soft Skills: In-depth knowledge of document control procedures (BS 1192 / ISO 19650 principles), exceptional organizational skills, meticulous attention to detail, and robust cross-cultural communication abilities. ✨

💼 Why Join KILONEWTONS?

At KILONEWTONS, organized information is the blueprint of structural success. We offer a competitive tax-free salary package, a collaborative and professional work environment in Abu Dhabi, and ample opportunities for career growth within a global engineering brand. 🌍

Submit Your Application