Job Title : DOCUMENT CONTROLLER
Company: KILONEWTONS 📊
Location: Toronto, Canada 🇨🇦
Experience: 5+ Years in Document Control 📁
Is your idea of a good time a perfectly organized filing system? KILONEWTONS is looking for a meticulous and highly organized Document Controller to be the guardian of our project information. This is a critical role in ensuring the integrity, accessibility, and security of all our vital documentation!
You will be the central hub for all project documents, from drawings and specifications to contracts and reports. If you are a master of process and precision who thrives on ensuring everything is in its right place, we need you on our team. 🔍
Key Responsibilities 🎯
- Document Management Lifecycle: Manage the entire lifecycle of project documents, including registration, classification, tracking, transmittal, storage, and archiving.
- EDMS Mastery: Operate and maintain our Electronic Document Management System (EDMS), ensuring it is the single source of truth for all project information.
- Quality Assurance: Perform rigorous quality checks on all incoming and outgoing documents to ensure they meet company standards, correct revision status, and formatting requirements.
- Distribution Control: Manage the distribution and transmittal of documents to internal teams, clients, contractors, and suppliers, maintaining accurate audit trails.
- Procedure Compliance: Ensure all document control processes adhere to ISO 9001 quality management standards and specific project requirements.
- Reporting & Audits: Generate regular document status reports for project managers and support internal and external audits.
- Collaboration: Work closely with project managers, engineers, and architects to ensure smooth and efficient document flow.
Must-Have Skills & Software 🛠️
- 5+ years of proven experience in a document control role, preferably within engineering, construction, or a related project-based industry.
- Software Proficiency: Essential experience with industry-standard Electronic Document Management Systems (EDMS) such as Aconex, Procore, Documentum, or Asite.
- MS Office Suite: Advanced proficiency in Microsoft Office Suite, especially Excel for tracking and reporting, and Adobe Acrobat for PDF management.
- Process Knowledge: In-depth understanding of document numbering systems, revision control, and approval workflows.
- Attention to Detail: An exceptional eye for detail and an unwavering commitment to accuracy and organization.
- Communication Skills: Excellent verbal and written communication skills for clear and professional correspondence.
Nice-to-Have Skills 🌟
- Experience with ISO 9001 quality management systems.
- Knowledge of construction drawing standards and terminology.
- Experience in implementing or migrating to a new EDMS.
- Formal training or certification in document control.
What We Offer 💝
- Competitive Compensation: A competitive salary and a comprehensive benefits package (health, dental, vision).
- Central Role: Be a vital part of project delivery, where your work ensures efficiency and prevents errors. 📈
- Professional Environment: A supportive and collaborative culture within a team of industry experts.
- Stable Career: A full-time, permanent role with opportunities for professional development in information management.
- Modern Tools: Access to leading-edge software and technology to perform your role effectively.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
KILONEWTONS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.