Job Title: Administrative Assistant
Company: KILONEWTONS
Location: Dubai, UAE
Website: www.kilonewtons.com
About KILONEWTONS: KILONEWTONS is a forward-thinking global engineering and construction firm dedicated to precision and innovation. Our success in delivering complex architectural visions is supported by a highly organized, efficient, and dedicated internal team that keeps our global operations running smoothly.
Role Overview: We are seeking a highly organized and proactive Administrative Assistant to support our daily operations in the Dubai office. You will be the backbone of our administrative functions, ensuring a seamless flow of communication, maintaining precise document control, and providing vital support to our engineering and executive teams.
Key Responsibilities: * Serve as the primary point of contact for the Dubai office, managing incoming calls, emails, and corporate correspondence.
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Maintain and organize digital and physical filing systems, ensuring all critical engineering documentation and vendor contracts are easily accessible and secure.
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Manage scheduling, coordinate internal meetings, and assist with travel arrangements for the executive and project teams.
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Assist with basic bookkeeping, invoice processing, and office supply inventory management.
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Greet clients and partners, ensuring a professional and welcoming environment at our corporate headquarters.
Qualifications & Skills: * Bachelor’s Degree in Business Administration, Management, or a related field.
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Proven experience as an Administrative Assistant, Office Manager, or similar role, preferably within the engineering, construction, or corporate sectors.
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Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and standard digital communication tools.
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Unparalleled organizational and time-management skills, with the ability to multitask effectively in a fast-paced environment.
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Excellent written and verbal communication skills in English (proficiency in Arabic is a strong advantage).
How to Apply: Please submit your resume and a brief cover letter outlining your administrative experience through our website at www.kilonewtons.com/careers.