🌍 Company Overview
KILONEWTONS is a leading engineering and construction company delivering high-quality infrastructure and industrial solutions across the UAE. With a focus on efficiency, organization, and professional excellence, KILONEWTONS ensures smooth administrative and operational support for its projects.
👩💼 Job Summary
KILONEWTONS is seeking a highly organized Administrative Assistant with 5+ years of experience to provide administrative and clerical support. The ideal candidate will manage office operations, coordinate schedules, and assist management to ensure efficient workflow within the organization.
📌 Key Responsibilities
✅ Manage office operations, correspondence, and documentation
✅ Schedule meetings, appointments, and coordinate calendars
✅ Maintain records, files, and office inventory
✅ Prepare reports, presentations, and official communications
✅ Assist in HR, payroll, and employee onboarding processes
✅ Coordinate with internal teams and external stakeholders
✅ Support project documentation and reporting activities
✅ Handle incoming calls, emails, and inquiries professionally
✅ Ensure smooth workflow and efficient office processes
✅ Assist management with administrative tasks as required
🎯 Experience & Qualifications
🔹 Minimum 5 YEARS of experience as an Administrative Assistant or Office Coordinator
🔹 Bachelor’s degree in Business Administration, Management, or related field preferred
🔹 Experience in UAE-based corporate or engineering projects preferred
🔹 Strong organizational, communication, and multitasking skills
🔹 Attention to detail and ability to handle confidential information
🛠️ Required Skills & Software Knowledge
🔧 Technical Skills
✔ Office Management & Coordination
✔ Document Control & Record Keeping
✔ Scheduling & Calendar Management
✔ Reporting & Presentation Preparation
✔ Communication & Stakeholder Coordination
✔ Time Management & Multitasking
💻 Software & Tools
🖥️ MS Office Suite (Word, Excel, PowerPoint, Outlook)
🖥️ Google Workspace (Docs, Sheets, Calendar)
🖥️ Document Management Systems (preferred)
🖥️ ERP or Project Management Software (optional)
🌟 Why Join KILONEWTONS?
🚀 Work in a dynamic and professional engineering and construction environment
🚀 Career growth and skill development opportunities
🚀 Exposure to international project operations
🚀 Collaborative and organized workplace culture
📩 How to Apply
Interested candidates are encouraged to apply through www.kilonewtons.com by submitting an updated CV highlighting relevant administrative and office management experience.