ADMINISTRATIVE ASSISTANT

Job Title : Administrative Assistant 🏢

🌟 Role Overview

KILONEWTONS is seeking a dynamic, detail-oriented, and highly organized Administrative Assistant to join our expanding team in Dubai, UAE. In this vital role, you will be the backbone of our daily office operations, ensuring seamless communication, efficient workflow management, and top-tier administrative support across our engineering and industrial sectors. If you thrive in a fast-paced environment and possess a strong knack for organizational excellence, we want you at KILONEWTONS! 🚀

📋 Key Responsibilities

  • Office Coordination & Management: Oversee daily office operations, manage executive schedules, coordinate meetings, and handle travel arrangements with precision. 📅
  • Documentation & Correspondence: Draft, format, and proofread professional business correspondence, reports, internal memos, and presentations. 📝
  • Data Management: Maintain accurate physical and digital filing systems, database records, and inventory logs in accordance with KILONEWTONS compliance standards. 🗂️
  • Communication Hub: Serve as the primary point of contact for internal team members, international clients, and vendors, directing inquiries promptly and professionally. 📞
  • Financial & Expense Tracking: Assist with processing expense reports, monitoring office supplies budget, and generating routine administrative invoices. 📊
  • Project Support: Collaborate with cross-functional engineering and management teams at KILONEWTONS to track project deliverables and meeting minutes. 🤝

🛠️ Required Qualifications & Skills

  • Experience: Minimum of 3 years of proven administrative experience in a corporate office environment (engineering, manufacturing, or industrial sector experience is a strong plus). ⏳
  • Education: Bachelor’s degree in Business Administration, Secretarial Science, Civil Engineering, or a related field. 🎓
  • Software Proficiency:
    • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. 💻
    • Familiarity with enterprise resource planning (ERP) systems, basic CRM platforms, and digital collaboration tools (Slack, Microsoft Teams). 🌐
    • Experience with content management systems or corporate websites (such as WordPress dashboard navigation) is an added advantage. ⚙️
  • Soft Skills: Exceptional written and verbal communication skills, meticulous attention to detail, high emotional intelligence, and stellar time-management capabilities. ✨

💼 Why Join KILONEWTONS?

At KILONEWTONS, we believe our people are our greatest structural asset. We offer a competitive compensation package, a collaborative and multicultural work environment in Dubai, and ample opportunities for professional growth within the global iron and steel sector. 🌍

Submit Your Application