Job Title : FRONT DESK SPECIALIST
Company: KILONEWTONS ✨
Location: Toronto, Canada 🇨🇦
Experience: 5+ Years in Administration 💼
Are you the first to offer a warm welcome and the last to leave a lasting positive impression? KILONEWTONS is looking for a polished, professional, and proactive Front Desk Specialist to be the welcoming face and the efficient heart of our Toronto office!
In this pivotal role, you will be the cornerstone of our office operations, providing exceptional administrative support and ensuring a seamless experience for every client, visitor, and team member. If you are an organizational wizard with a passion for people and a knack for multitasking, we invite you to apply. 🎯
Key Responsibilities 🎯
- First Impressions Matter: Greet visitors, clients, and guests with a warm, professional, and positive attitude. ☀️
- Master of Communication: Professionally manage a high-volume, multi-line phone system, directing calls, taking messages, and handling inquiries.
- Office Coordination: Manage the reception area, ensuring it is tidy, presentable, and welcoming at all times.
- Administrative Excellence: Provide comprehensive administrative support to various teams, including scheduling meetings, preparing documents, and managing correspondence. 📄
- Mail & Logistics: Handle incoming and outgoing mail, packages, and courier services efficiently.
- Tech-Savvy Support: Assist with scheduling meeting rooms, setting up conference calls, and troubleshooting basic AV equipment.
- Inventory Management: Monitor and order office supplies, keeping the pantry and stationery stocked.
- Team Support: Act as a central point of contact for internal staff requests and assist with ad-hoc projects.
Must-Have Skills & Experience 🛠️
- 5+ years of proven experience in a front desk, receptionist, or office administration role.
- Software Proficiency: Advanced knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
- Communication Mastery: Exceptional verbal and written communication skills, with a clear and professional phone manner.
- Polished & Professional: Impeccable presentation, punctuality, and a customer-service oriented mindset. 👔
- Organizational Wizard: Superior organizational and multi-tasking skills with a strong attention to detail.
- Interpersonal Skills: A natural people-person with the ability to interact positively with everyone, from senior executives to delivery personnel.
Nice-to-Have Skills 🌟
- Experience with office management software or booking systems.
- Basic knowledge of accounting software for processing invoices (e.g., QuickBooks).
- Experience in a corporate or professional services environment.
- First-Aid certification.
What We Offer 💝
- Competitive Compensation: A competitive salary and comprehensive benefits package.
- Central Location: A modern office in a great Toronto location. 🏢
- Supportive Culture: Be a valued member of a friendly, collaborative, and supportive team.
- Professional Growth: Opportunities for learning and development to advance your career in administration.
- Work-Life Balance: A stable Monday-Friday schedule.
We thank all applicants for their interest, but only those selected for an interview will be contacted.
KILONEWTONS is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.